Sponsor Licence Audit Pack Software

Audit pack software automatically generates the evidence a Home Office inspector needs — Certificate of Sponsorship records, salary compliance, right to work evidence, and reportable change history — in one click, rather than manually assembling documents from multiple systems.

What an audit pack contains (Appendix D mapping)

Appendix D of the sponsor guidance lists the records every A-rated sponsor must keep and produce on demand. A complete audit pack covers each category:

• Certificate of Sponsorship records — CoS reference, SOC code, start and end dates, salary, hours, work address, use-by date.
• Right to work evidence — method used (manual, online, ECS), date, share code or document copy, follow-up date for time-limited permission.
• Salary and payslip evidence — going rate vs threshold, rolling salary window, payslip history, any deductions.
• Recruitment files — where applicable, evidence the genuine vacancy test was satisfied.
• Contact and absence records — current address, contact details, attendance log, absences over 10 working days.
• Reportable change history — every change reported via the SMS within 10 working days, with submission reference.

How SMS System generates an audit pack on demand

1. Open Audit Packs and pick the workers or date range you want covered.
2. Choose the PDF sections and CSV columns — every Appendix D category is pre-mapped, so the defaults are inspector-ready.
3. Click Generate. The system pulls live records and assembles a single ZIP containing the PDF and supporting CSVs.
4. Each pack ships with an integrity statement — when each record was captured, last modified, and by whom.

Manual record-keeping vs automated pack generation

Manual record-keeping means chasing HR, payroll and a shared drive whenever UKVI gives 24–72 hours' notice of a visit. Gaps are common, version control is poor, and the work consumes the AO and Key Contact for days. Automated pack generation keeps the underlying records continuously, maps them to Appendix D, and produces the evidence in under a minute — with a tamper-evident integrity statement that manual file collation cannot match.

When to run one

• Quarterly self-audit — schedule it so the latest pack is always available.
• Pre-visit — within hours of UKVI announcing a compliance visit.
• Licence renewal — bundled with renewal evidence.
• Senior change — when a new AO, Key Contact or Level 1 User takes over.