SMS System

Home Office Compliance Software for UK Employers

UK employers who sponsor overseas workers carry three overlapping duties: report changes to UKVI on time, pay at or above the right salary threshold, and prove every worker's right to work. SMS System tracks all three in one place — alongside the Appendix D records UKVI checks on a compliance visit.

Why it matters

  • UKVI reporting duties — 10 working days for salary, role, location, absence changes and leavers; 20 working days for changes to your organisation.
  • Salary threshold compliance — £41,700 general / £37,500 PhD / £33,400 ISL (2026), with the SW 14.3B rolling-window rule in force from 8 April 2026.
  • Right-to-work obligations — manual, DVS, or online checks before start date; follow-up checks for time-limited permission; 3-year record retention.

How SMS System helps

  • One worker timeline — RTW status, visa expiry, CoS use-by, salary, and reporting log in a single view.
  • Risk checklist — five UKVI red flags (stale RTW, missed reports, salary drift, wrong location, expired CoS) scored against your live data.
  • Audit pack export — Appendix D evidence assembled per worker on demand.

Primary sources

Frequently asked questions

›What counts as 'Home Office compliance' for a UK employer?

For sponsoring employers it covers Part 3 of the sponsor guidance: reporting duties (10 working days for worker changes, 20 for organisational changes), Appendix D record-keeping, right-to-work checks (manual, DVS, or online), salary thresholds for the Skilled Worker route, and cooperation with UKVI compliance visits.

›What are the main UKVI reporting duties?

Sponsors must report changes to a worker's salary, role, work location, or contact details within 10 working days; report a worker leaving within 10 working days of their last day, or not starting within 28 days of the CoS start date, also within 10 working days; and report a sponsored worker's absence of 10+ consecutive working days without permission.

›Do all employers need Home Office compliance software?

Only employers who hold a sponsor licence or carry out right-to-work checks. Software is not legally required, but UKVI expects evidence to be retrievable on demand — and the cost of missing a deadline (B-rating, suspension, revocation) is far higher than the cost of tracking.

›Does this replace HR or payroll software?

No — SMS System sits alongside your HRIS and payroll. It tracks the compliance-specific data UKVI cares about (CoS, RTW, visa expiry, reporting clocks) that general HR systems don't surface.

Track every sponsor licence deadline automatically

SMS System monitors CoS expiry, salary thresholds and the 10-working-day reporting clock so nothing slips.

Check your risk →

Free to start · No card required

Related sponsor licence guides

Continue across the hub of UK sponsor licence Q&As.

← Back to all UK sponsor licence FAQs